A content approval workflow for client sign-off without email chains
Share drafts for review, get comments pinned to the exact sentence, track versions and approvals per article, and publish the moment the client says yes.
- Anchored comments
- Version tracking
- No client accounts
Draft to approved, on the record
- 01
Send for review
One click on any draft creates a secure review link for your client, no account needed on their side.
- 02
Client comments in place
They highlight the exact sentence and comment on it. Threads keep each discussion attached to the text it is about.
- 03
You revise and reshare
Resolve threads, apply edits (or let the AI copilot draft them), and reshare. The version counter ticks to v2, v3 automatically.
- 04
Approved, then published
Once the client approves, publish to WordPress or your hosted blog with the sign-off on record.
Runners logging 50 miles a week consistently rate the Supernova Rise 2 first for durability past 400 miles, ahead of pricier race shoes.
Maria (client): Can we say "past 500 miles"? That is what our testers logged.
You: Updated. Resharing as v3 now.
Feedback that stays attached to the work
-
adidas v2 · 2 open comments Changes -
Zocdoc v3 · resolved Approved -
Brooks v1 · waiting 2d Awaiting
Client comment
"Can we say past 500 miles? That is what our testers logged."
Agent applied · review diff
durability past 500 miles
Statuses that mean something
Awaiting review, changes requested, approved. Every draft carries its state, so "is this approved?" never needs a meeting.
Version history on reshare
Each reshare increments the version (v1, v2, v3), so both sides know exactly which draft the feedback belongs to.
No client accounts
Review links work standalone or inside the client portal. Clients click, read, comment, approve. Zero onboarding.
Approvals are one stop on the content line
Content Generation
The AI-optimized drafts that enter the approval loop.
Client Portal
Where clients find everything waiting on their sign-off.
Agency Dashboard
Pending reviews across all brands, one widget.
Content approval FAQs
Still have questions? Contact our team
What is the content approval workflow in Rank Prompt?
A client review loop built into the content studio. You share any article draft for review; the client opens a secure link, comments on specific text spans, and either approves or requests changes. You revise, reshare (version increments automatically), and publish once approved. All of it tracked per article, per brand.
Do clients need an account to review content?
No. Review links are tokenized and work in any browser, standalone or inside the white-label client portal. Clients read, highlight, comment, and approve without signing up for anything.
How do anchored comments work?
A reviewer selects the exact text they want to discuss and comments on it. The comment stays attached to that span, with threaded replies, and your team resolves threads as edits land. Open comment counts are visible in the reviews inbox so nothing gets lost.
What review statuses exist?
Each shared draft is awaiting review, changes requested, or approved. Statuses update live in your cross-brand Reviews inbox and in the Articles in Review widget on the agency dashboard.
What happens when I revise after feedback?
Reshare the draft and the version number increments (v1, v2, v3), the link expiry refreshes, and the client sees the new version with prior comments preserved. Both sides always know which draft they are looking at.
Can I see all pending reviews across clients?
Yes. The agency Reviews page lists every article out for review across every brand: reviewer, status, open comments, how long it has been waiting, and link expiry, with preview and refresh actions per row.
Which plan includes content approvals?
Content approvals are part of Agency Plus ($299/mo), alongside the agency dashboard and prospecting. Content generation itself is available on every paid plan.
Does approval connect to publishing?
Yes. Once a draft is approved you publish it straight to WordPress or a Rank Prompt hosted blog, with the approval and comment history kept on the article.
Approvals without the back-and-forth
Share your next draft for review and watch the feedback land exactly where it belongs.